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Property Administrator

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Administrative
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01120 Requisition #
Great Opportunities. Great People. 
One Company, Infinite Possibilities. 

Are you a talented, motivated individual who thrives in an environment powered by entrepreneurial spirit and an inspired vision for the future? We want you on our team! 

WHO WE ARE:
ATCO is a diversified global corporation delivering comprehensive solutions and service excellence in Structures & Logistics (workforce housing, innovative modular facilities, construction, site support services, and logistics and operations management); Energy Infrastructure (electricity generation, transmission, and distribution; natural gas transmission, distribution and infrastructure development; energy storage and industrial water solutions; and electricity and natural gas retail sales); Transportation (ports and transportation logistics); and Commercial Real Estate. ATCO is community-based with global reach and, over the course of our 70-year history, we’ve worked in more than 100 countries developing reliable integrated solutions.  Our history has been shaped by imagination, courage, perseverance, and integrity – qualities that we seek in all potential employees.  To learn more about what makes ATCO a one of a kind employer click here to see all that we have to offer.  


DESCRIPTION 
Under the direction and leadership of the Coordinator, Real Estate Transactions, we are seeking a Full-Time, temporary Property Administrator to join our Real Estate department in Calgary, AB.  The Property Administrator is responsible for providing support to the Corporate Real Estate department by generating and preparing reports, conducting Land Titles research, and handling information requests. Additionally, you will be accountable for performing administrative functions such as preparing correspondence, invoicing, data entry, and filing. This position will provide you with exposure to various levels across the organization as well as areas within the Real Estate function.

RESPONSIBILITIES 

Data entry and report generation from a software database as well as maintaining accurate and current property portfolio spreadsheets.
Provide general administrative support to the department by reviewing, ingesting, coding and the distribution for approval of vendor invoices, and collaborating with Accounts Payable and Account Receivable to ensure payment deadlines are met.
Interpret, search and pull various records from the Land Titles database.
Support Property Tax by ensuring the accuracy and completion of assessment notices, processing the notices through a tax database and creating invoices.
Oversee department documentation, including appropriate filing and archiving. Prepare correspondence, rental notices and handle general departmental inquiries.
Quarterly sustainability reporting which requires an accurate kept record of utilities and usage for multiple properties.
Engage with third party property managers, administrators and accountants to resolve any discrepancies in relation to real estate documentation or invoicing.

QUALIFICATIONS 

High level of proficiency with Microsoft Word, Excel, PowerPoint, and Outlook
Strong attentional to detail
Proven track record of time management and maintaining organization with multiple responsibilities
Experience with complex data entry and Real Estate or Asset Management software
General understanding of commercial leases and able to interpret various Real Estate contractual documents
Technical IT background or familiarity an asset
Exceptional interpersonal skills while interacting with internal and external personal
Conscientious self-starter who enjoys working in a team environment

EDUCATION AND EXPERIENCE 

The successful candidate should possess a minimum of 1-3 years of experience in the Real Estate Industry with a high level of proficiency with Microsoft Word, Excel, PowerPoint, and Outlook.
The successful candidate should have a College diploma or Undergraduate degree 

We would like to thank everyone for their application; however, only those being considered for an interview will be contacted.

Final candidates will be required to undergo a Security Clearance Check.

ATCO is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, sexual orientation, gender identity or any other characteristic protected by law.

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